HTBOOK vs Excel Sheets: Why Software is Better for Transport Businesses

...

HTBOOK vs Excel Sheets: Why Software is Better for Transport Businesses

Running a transport business with Excel sheets can take a lot of time and may have many mistakes. You need to type in information yourself, look through different files and change everything by hand. This makes work take longer and raises the chance of errors.

HTBOOK simplifies things with helpful tools like trip planning, live tracking, automatic payments and up-to-date reports. It stores all your information in one place, which saves time and makes things more accurate. With HTBOOK, your business works better and grows simpler than using Excel.

Excel is a powerful generalist tool, but it wasn't built for the specific complexities of hospitality management. Adapting it requires constant manual work, leading to errors and inefficiency. HTBOOK was designed from the ground up for hotels, turning those spreadsheets into a seamless, automated system. It’s the difference between building your own tools and using a professional solution crafted for your success.

Comparison Between Excel Sheets and HTBOOK:

Comparing Excel Sheets vs HTBOOK Software

Feature	Excel Sheets	HTBOOK Software	HTBOOK Advantage
Core Purpose	General-purpose spreadsheet tool	Specialized tool for Transport, Logistics and Property management business.	Built for your job.
Setup & Onboarding	Manual setup: you build templates, formulas, links.	Pre-configured workflows & database.	Get started in minutes, not days. No setup guesswork.
Reporting & Insights	Manual pivot tables & chart creation.	One-click dashboards & standardized reports.	Make data-driven decisions instantly. No analysis paralysis.
Scalability	Becomes slow and unmanageable with large datasets.	Cloud architecture built to scale with your business.	Performance that grows with you.
Time Efficiency	Slow and time-consuming	Fast, automatic and time-saving	Easy and fast.
Trip Planning	Manual entry; hard to organize and update	Automated trip planning with schedule and route tools	Best for your specific business
Driver Assignment	Must assign drivers manually in sheets	Easily assign drivers with one click	Driver management.
Live Updates	No real-time changes or alerts	Real-time updates and alerts for trips and routes	Live Tracking
Error Handling	Mistakes are common and hard to catch	Auto-checks reduce errors and make adjustments instantly	Error free and reliable.

Problems with Excel Sheets:

Managing bills in Excel is a tedious and error-prone process. Each invoice must be created manually, consuming valuable time and carrying a high risk of mistakes in amounts or customer details. This system lacks automation, providing no automatic reminders for unpaid invoices, which delays cash flow. Furthermore, tracking payment status becomes a manual hunt, making it difficult to instantly see which invoices are settled or pending. Compounding the problem, all records are siloed in different, disconnected files, leading to confusion, version chaos, and a significant administrative burden just to maintain a basic financial overview.

HTBOOK Software Solutions:

HTBOOK eliminates the billing chaos of spreadsheets by automating the entire process. Unlike manual Excel sheets where you risk errors and waste time creating each invoice, HTBOOK automatically generates accurate, professional bills for every booking. All customer and payment details are stored correctly in one centralized system, eliminating scattered files. It proactively manages your cash flow by sending automated reminders for unpaid invoices and gives you a real-time dashboard to track paid, pending, and late payments instantly, making your billing faster, error-free, and professional.

Table Content:

Latest Insights for You